Financial Ops Generalist

Atlanta, GA 30303

Posted: 11/03/2021 Industry: Accounting Job Number: 1965085 Pay Rate: $16.04/hour

Job Description

Job Description:

The Financial Ops Generalist is responsible for processing invoices for payment and receipt against established Purchase Orders, maintaining and updating regular operating documents, interacting with vendors (i.E., providers), field and state office personnel to resolve all invoicing problems to ensure all payments are processed timely, scheduling monthly meetings with the Business Operations Manager and the assigned vendors on outstanding invoices prior to month end, preparation of REQ annually for office location, and p rocessing monthly invoices for offices into Peoplesoft procurement.


Responsibilities/Maintenance
  • Responsible for completion of office equipment requests, office supplies, and facility maintenance.
  • Coordinates and submits expenditure for approval for equipment purchases, printing.
  • Responsible for maintaining the inventory of the supplies and assumes the responsibility for create a monthly ordering for restocking if necessary.
  • Serves as the POC for the Business Operations
  • Processes the submissions of invoices, BEFS, and supporting documentation for payment processing.
  • Responds to staff questions, concerns, and/or inquires.
  • Responsible for ensuring all signed forms, invoices, documentation is added to the shared drive
  • Verifies accuracy & expenses according to the tracking spreadsheet and approved Purchase Order information.
  • Processes all late approvals for invoices over 30 days.
  • Performs other professional responsibilities as assigned by supervisor, manager, director, or leadership team.
  • Participates in various educational training around fiscal procedures, concerning services authorization etc.
  • Upload s invoice and supporting documentation to the correct vendor folder.
  • Responsible for completion of office equipment requests, office supplies, and facility maintenance.
  • Coordinates and submits expenditure for approval for equipment purchases, printing.
  • Responsible for maintaining the inventory of the supplies and assumes the responsibility for create a monthly ordering for restocking if necessary.
  • Serves as a back up to Sources/Dispatch purchase orders (PO) except for Human Service Contracts
  • Serves as a back up to Ensures all receipted payments are paid
  • Assist with PO closures/rerates, coordination of postage meters, copiers, printer agreements, inventory (phones, computers, projectors, etc. For all equipment that is leased).
  • Serves as subject matter expert in Business Operations and provides ongoing updates to Administrative Assistant 3' s Statewide
  • Participates in various educational training around fiscal procedures.
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