Administrative Assistant 1

Decatur, GA 30332

Posted: 05/26/2022 Industry: Administrative Job Number: 2016449 Pay Rate: $18.75/hour

Job Description

Administrative Assistant 1

Job Description:

The position of Administrative Associate I is the first point of contact for the public. This person answers inquiries regarding the services that are available and directs individuals to the appropriate training or technical assistance provider and provides information regarding other resources available. This position provides administrative and program assistance for the department.

Job Duties:

Serve as the primary point of contact for telephone, email, web and walk-in inquiries
Maintain administrative, financial, and CE Files to standards
Provide clerical and administrative support by maintaining local office s training process, including collecting fees, creating CE handout packages and closing out files
Maintain financial files by requesting P-Card pre-approvals, purchasing items, and sending p-card reconciliation paperwork to the state business office
Market services and programs via email and Facebook
Create newsletters
Find, schedule and post relevant business information to including upcoming events and workshops
Create promotional materials for upcoming training courses using provided branding standards and templates
Perform other duties as assigned

Requirements:

Skilled in the use and operation of computer software systems, including: Windows, Word, and Excel
Strong organizational skills, able to design, develop, and organize office functions into an effective and efficient operating system
Ability to use independent judgment
Effectively deal with the public, possessing strong oral and written communications skills and professional demeanor
Proficient in business writing, grammar, and business etiquette
Detail-oriented and self-starter
Familiarity with social media
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