Buyer

Tucker, GA 30084

Posted: 12/10/2019 Industry: Professional Job Number: 1880848 Pay Rate: $21.63/hour

Job Description

Job Purpose:
Advises departments on purchasing policies and procedures and provides options for vendor sources. Prepares open market bids and issues purchase orders for existing contracts. Confers with university departments regarding requirements, specifications, and deliverables of products and services. Ensures compliance with the Board of Regents and State/Georgia policy requirements and regulations.

  • Required Qualifications: Strong financial and fiscal accountability, teamwork, collaboration, and transparency ability
  • Ability to use initiative and sound, independent judgment
  • Ability to respond to vendor/supplier inquiries and/or questions in a courteous and informative manner
  • Able to handle multiple tasks or projects at one time meeting assigned deadlines
  • Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
  • Proficient with computer applications and programs associated with the position (i.E. Microsoft Office suite)
  • Strong attention to detail and follow-up skills
  • Strong customer service skills and phone and e-mail etiquette

Minimum Education Required:
  • Undergraduate degree from an accredited institution of higher education in related field or an equivalent combination of relevant education and/or experience

Minimum Experience Required:
  • Two (2) years of related work experience (buyer)
  • Preferred PeopleSoft/Oracle Financials experience

Key Responsibilities:
  • Responsible for reviewing and analyzing purchase requisitions
  • Investigates and develops sources of supply
  • Evaluates requisitions and initiates bidding process within assigned product lines
  • Reviews quotations for appropriateness, timeliness and cost
  • Prepares final bid specifications, issuing RFQ s, SS s, and RFI s
  • Interprets purchasing policy and procedures to departments and vendors
  • Analyzes bids, quotations, and proposals, evaluating adherence to specifications and recommending contract awards
  • Prepares contract amendments for public notices, contract assessments and renewal documents and written materials
  • Assists with monitoring vendor and supplier performance for compliance with contract requirements
  • Maintains a variety of manual and electronic documents, files, and records
  • Performs purchase order close-out and expedites open and/or blanket purchase orders
  • Prepares Request for Quotes, Sole Source/Sole Brand and/or Requests for Information in consultation with appropriate University staff on technical and quality concerns
  • Assists in resolving billing issues associated with open purchase orders and coordinates resolution of purchase order payment issues with Accounts Payable
  • Verifies item descriptions and amounts in bids and contracts
  • Monitors customer satisfaction of goods and services received for purpose of resolving outstanding issues and improving quality of services
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